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Invited faculty and abstract presenters are the core of The Liver Meeting®. We welcome you to take advantage of additional resources to assist you in preparing your presentation.

Advance Upload

Presentations may be submitted using the Advance Upload Site. You must upload your presentation in the Speaker Ready Room at least 24 hours before your session. Please review the AASLD Presenter Resources to assist you in preparing your presentation. Below is the link to the Advance Upload site:

https://cms.psav.com/liver2016

Usernames and passwords are case sensitive. Should you wish to make any changes to a file already uploaded to the system, simply remove the original file(s) and upload a new file with your changes included. For additional assistance, please contact the PSAV Support Team at Support@psavds.com with any questions.

AASLD Background Slide Template

Download AASLD PowerPoint template. [PPT]

For technical assistance regarding this template, email education@aasld.org.

Poster Printing

AASLD has partnered with Call4Posters to offer poster printing services. This convenient service provides poster design and printing, and ships it directly to the convention center. Your poster will be available for pick-up in the Poster Hall when you arrive at the meeting. Learn more and place an order.

 

Faculty

AASLD looks forward to having you join us and participate in the single most influential and wide-ranging dialogue about liver disease in the world. Following are guidelines to help you prepare for your session.

All members of The Liver Meeting® faculty are required to:

Please review our Helpful Tips section to assist in preparing for your session.

Advance Upload

Presentations may be submitted to the Advance Upload Site using the link below:

https://cms.psav.com/liver2016

Check-in Process

You will be required to check-in the Speaker Ready Room no less than one hour before your scheduled presentation. As part of the check-in process, you will:

  • Upload your presentation (at least 24 hours before the scheduled session)
  • Preview your slides and any associated files (videos, etc.)
  • Review your disclosure slide

AASLD staff will review your slides to ensure compliance with the ACCME Standards for Commercial Support. Any logos promoting a commercial interest will be removed before presentation.

Disclosure Slide

A disclosure slide will be inserted by AASLD as the second slide of your presentation, based on the information provided at submission. You will be required to review and approve the disclosure slide in the Speaker Ready Room. Any presenter changes will also require an update of the disclosure slide, which can be completed before arriving onsite or in the Speaker Ready Room.

Off-label, Investigational Use

When an unlabeled use of a commercial product or an investigational use not yet approved for any purpose is included in the content of an educational activity, abstract presenters are required to verbally disclose that the product is not labeled for the use under discussion or that the product is still investigational, in accordance with the ACCME standards and the Food and Drug Administration requirements.

Reimbursement Form

Faculty members will be provided a reimbursement form at the conclusion of the meeting. Please refer to your invitation letter to review expenses that may be claimed for reimbursement.

Oral Abstracts

Oral abstracts are scheduled for presentation in the Plenary and Parallel sessions and represent the most current, ground-breaking data and research in hepatology. Following are guidelines to help you prepare for your session.

Oral Abstract Presenter Expectations

Oral abstract presenters are required to:

Please review our Helpful Tips section to assist in preparing for your session.

*You must register for the Annual Meeting by October 14 to receive advance registration rates. Access into The Liver Meeting® sessions, poster or exhibit halls will not be permitted without an attendee badge. International attendees may obtain a letter of invitation for visa purposes here.

Advance Upload

Presentations may be submitted to the Advance Upload Site using the link below:

https://cms.psav.com/liver2016

Check-in Process

You will be required to check-in and upload your presentation in the Speaker Ready Room no less than one hour before your scheduled presentation. As part of the check-in process, you will:

  • Upload your presentation (at least 24 hours before the scheduled session)
  • Preview your slides and any associated files (videos, etc.)
  • Review your disclosure slide

AASLD staff will review your slides to ensure compliance with the ACCME Standards for Commercial Support. Any logos promoting a commercial interest will be removed before presentation.

Disclosure Slide

A disclosure slide will be inserted by AASLD as the second slide of your presentation, based on the information provided at submission.You will be required to review and approve the disclosure slide in the Speaker Ready Room. Any changes to the Presenting Author will also require an update of the disclosure slide, which can be completed before arriving onsite or in the Speaker Ready Room.

ePosters

Submit an ePoster and increase the visibility of your abstract beyond the scheduled presentation. In addition to the traditional printed poster or oral abstract presentation, our interactive ePosters allows attendees to browse, view, and (with your permission) download your poster. This also provides a unique interactive component as attendees can leave questions and comments about your work, giving you instant feedback before, during and after the meeting. Review the formatting and submission guidelines for additional information.

Embargo Policy

Additional information or data not included in your original abstract submission is embargoed until 8:00 am Eastern Time Friday, November 11, and may not be released before this date. View the full Embargo Policy.

Off-label, Investigational Use

When an unlabeled use of a commercial product or an investigational use not yet approved for any purpose is included in the content of an educational activity, abstract presenters are required to verbally disclose that the product is not labeled for the use under discussion or that the product is still investigational, in accordance with the ACCME standards and the Food and Drug Administration requirements.

Poster Presenters

More than 1800 posters are scheduled for display Friday through Monday in the Poster and Exhibit Hall. Posters will be arranged per topic and the specific number assignment provided in the official notification letter. ePoster stations will also be available throughout the meeting to provide continuous viewing access during and after the meeting in LiverLearning®.

Poster Presenter Expectations

Poster presenters are required to:

  • Register for and attend the Annual Meeting*.
  • Be present at your poster during the designated Presentation Time (see below for schedule) to network and field questions about your abstract from other attendees.
  • Indicate all relevant financial disclosures on the bottom right hand corner of your poster.
  • Remove your poster no later than one hour after the end of the session. Posters not removed within this time period will be discarded.

*You must register for the Annual Meeting by October 14 to receive advance registration rates. Access into The Liver Meeting® sessions, poster or exhibit halls will not be permitted without an attendee badge. International attendees may obtain a letter of invitation for visa purposes.

ePosters

Submit an ePoster and increase the visibility of your abstract beyond the scheduled presentation. In addition to the traditional printed poster or oral abstract presentation, our interactive ePosters allows attendees to browse, view, and (with your permission) download your poster. This also provides a unique interactive component as attendees can leave questions and comments about your work, giving you instant feedback before, during and after the meeting. Review the formatting and submission guidelines for additional information.

Embargo Policy

Additional information or data not included in your original abstract submission is embargoed until 8:00 am Eastern Time Friday, November 11, and may not be released before this date. View the full Embargo Policy.

Poster Formatting Guidelines

Please review the Poster Formatting Guidelines to prepare your poster for presentation.

Poster Printing

AASLD has partnered with Call4Posters to offer poster printing services. This convenient service provides poster design and printing, and ships it directly to the convention center. Your poster will be available for pick-up in the Poster Hall when you arrive at the meeting. The Standard Deadline to place an order is 9:00 am (CST) on Monday, November 7. Learn more and place an order.

Poster Schedule

Poster Session I - Friday, November 11

Set-up: 6:30 am – 8:00 am
Viewing Time: 8:00 am – 5:30 pm
Presentation Time: Noon – 1:30 pm*
Dismantle Time: 5:30 pm – 6:00 pm
*Posters must be displayed until 5:30 pm

Poster Session II - Saturday, November 12

Set-up: 6:30 am – 2:00 pm
Viewing Time: 2:00 pm – 7:30 pm
Presentation Time: 5:30 pm – 7:30 pm*
Dismantle Time: 7:30 pm – 8:00 pm
*Posters must be displayed until 7:30 pm

Poster Session III - Sunday, November 13

Set-up: 6:30 am – 8:00 am
Viewing Time: 8:00 am – 5:30 pm
Presentation Time: 12:30 pm – 2:00 pm*
Dismantle Time: 5:30 pm – 6:00 pm
*Posters must be displayed until 5:30 pm

Poster Session IV - Monday, November 14

Set-up: 6:30 am – 8:00 am
Viewing Time: 8:00 am – 5:30 pm
Presentation Time: 12:30 pm – 2:00 pm*
Dismantle Time: 5:30 pm – 6:00 pm
*Posters must be displayed until 5:30 pm

Poster Formatting

A poster session is comprised of simultaneous informal presentations by several investigators. The presenter remains in a fixed location for a specified time period and discusses his/her research personally with interested scientists using charts, graphs, diagrams, and photographs. To communicate with all interested attendees, the best approach is to minimize the specific details presented on the poster and to maximize the transfer of information during the discussions. Remember that your scientific message must be legible and clearly stated to the viewer.

Call4Posters Poster Printing Service

Use the Call4Posters poster printing service

or

Prepare Your Poster

Dimensions
Posters should not exceed 4' high x 6' wide board (1.2 meters high x 1.8 meters wide, 48 inches x 72 inches).

Heading
The heading must be at least a font size of 150 points (1 ½" or 33mm), indicating the title of the paper, author(s), institution and location, and disclosure information.

Text lettering
Lettering for text and illustrations must be at least a font size of 36 points (3/8" or 10mm).

Depicting Sections
Each section should be numbered with text in a font size of 150 points (1 ½" or 33mm) to guide the attendee through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.

Premise
Your poster should include three to five brief sentences outlining information necessary to understand the study, and why it was done. The question(s) to be asked or the hypotheses to be tested should be clearly and succinctly stated.

Methods
Outline your methods briefly, providing only details for new methods, or modifications of older methods.

Graphics
Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details, and interpretation of results below each panel.

Conclusion
State the conclusion succinctly in large type. (Many viewers read this first, hence, it should be concise and east to understand.)

Before the Meeting

Registration
All poster presenters are required to register for The Liver Meeting®. (General Registration opens August 12)

In the Poster Hall

Check-in
All poster presenters must check-in at the front table near the entrance of the poster hall to receive a poster badge sticker and thumb tacks to hang up their work.

Poster Schedule

Poster Session I - Friday, November 11

Set-up: 6:30 am – 8:00 am
Viewing Time: 8:00 am – 5:30 pm
Presentation Time: Noon – 1:30 pm*
Dismantle Time: 5:30 pm – 6:00 pm
*Posters must be displayed until 5:30 pm

Poster Session II - Saturday, November 12

Set-up: 6:30 am – 2:00 pm
Viewing Time: 2:00 pm – 7:30 pm
Presentation Time: 5:30 pm – 7:30 pm*
Dismantle Time: 7:30 pm – 8:00 pm
*Posters must be displayed until 7:30 pm

Poster Session III - Sunday, November 13

Set-up: 6:30 am – 8:00 am
Viewing Time: 8:00 am – 5:30 pm
Presentation Time: 12:30 pm – 2:00 pm*
Dismantle Time: 5:30 pm – 6:00 pm
*Posters must be displayed until 5:30 pm

Poster Session IV - Monday, November 14

Set-up: 6:30 am – 8:00 am
Viewing Time: 8:00 am – 5:30 pm
Presentation Time: 12:30 pm – 2:00 pm*
Dismantle Time: 5:30 pm – 6:00 pm
*Posters must be displayed until 5:30 pm

Helpful Tips

Before the Meeting

Below are some Helpful Tips to ensure a successful presenter experience at The Liver Meeting®.

Advance Upload and Onsite Check-in

Whether you upload in advance or onsite in the Speaker Ready Room, be sure to save a copy of your presentation on a USB drive. And, it never hurts to save a backup copy on a USB drive or an online storage site, such as Dropbox. In addition:

  • You are required to upload your presentation at least 24 hours before the scheduled session, and may do so using the Advance Upload Site or in the Speaker Ready Room. (Apple Keynote users refer to the information below)
  • Microsoft Office PowerPoint [PPT], [PPTX], and Adobe Acrobat [PDF] formats are acceptable for ONLINE submission. Apple Keynote (.key) users will need to bring files on a USB drive to the Speaker Ready Room to be uploaded to the network.
  • Presentations may be submitted in advance of the meeting until Tuesday, November 8. Please be sure to upload all media files required for your presentation. Any videos, sounds, or fonts not included in your online upload folder will cause significant errors during your presentation.
  • Should you utilize the Advance Upload Site, you are required to check-in to the Speaker Ready Room no less than two hours before the scheduled presentation.
  • During the check-in process, you will preview your slides and any associated files (videos, etc.) and review your disclosure information.
  • In the session rooms, slide upload is NOT available, and the usage of personal laptops is prohibited.

The guidelines above are strongly recommended to prevent any unforeseen errors or delays during your presentation. Should you have any questions, contact us.

Computer Equipment

The Speaker Ready Room will be staffed with audiovisual technicians who can assist in overcoming any challenges you may encounter with your presentation, provided that you follow the guidelines noted above. In addition:

  • The Speaker Ready Room and all meeting rooms will be equipped with a Windows 7 based PCs with Microsoft PowerPoint 2013 installed.
  • When reviewing your presentation in the Speaker Ready Room, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly.
  • If your presentation does not display properly in the Speaker Ready Room, it will not display properly in the meeting room. Allowing a minimum of two hours before your scheduled presentation to review your files will ensure an error-free presentation.
  • Each meeting room will be staffed with a PSAV technician who will assist with starting each presentation. Once the presentation is launched, you will control the program from the podium using a computer mouse or the up/down/right/left keys on a keyboard.

List of Preferred Media (Video/Audio) Formats

  • (.wmv) (.mpg) (.avi) (.mov). Please try to keep the video files size to less than 20MB if possible. Use short video segments when needed.

Microsoft PowerPoint Tips

PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file. Be certain to bring the video files and the PowerPoint files to the meeting.

Fonts

  • Arial and Helvetica are recommended for clarity and compatibility.
  • Confirm a font size of AT LEAST 24 points for body text and 36 – 40 points for headings.
  • Light colored text on a dark background is advised.
  • Avoid using red or green. Confirm that the maximum number of lines in text slides is no more than 6 or 7.

Images

  • The size of the screen will be 1024 x 768 pixels, meaning that any image with more pixels in the X or Y coordinate that is more than that will not be displayed.
  • The image will be altered by PowerPoint to fit.
  • Large images (i.e. 2000 x 1500 pixels) which are created with digital cameras and scanners will make the resulting PowerPoint file very large. This may cause the presentation to load slowly. This can be avoided by inserting images with the following properties:
    • Format = (.jpg)
    • Recommended Size = (800x600 pixels)
    • Compression Setting = 8 (High quality)
  • Use the “Insert” feature of PowerPoint to add images to your presentations. Do not copy/paste them into the slide or click and drag.

Security

Speakers are required to provide identification in order to submit their presentation as well as to access it in the Speaker Ready Room. Recording devices such as cameras are not permitted in the Speaker Ready Room. All presentation files are deleted at the end of the conference, unless permission has been granted to the conference association to retain the presentation files.

Speaker Ready Room Hours

 
Thursday, November 10 4:00 pm – 7:00 pm
Friday, November 11 6:30 am – 6:00 pm
Saturday, November 12 6:30 am – 6:00 pm
Sunday, November 13 6:30 am – 6:00 pm
Monday, November 14 6:30 am – 6:00 pm
Tuesday, November 15 6:30 am – 12:30 pm