Events planned independently of AASLD are categorized as Affiliate Events. These activities provide opportunities for colleagues to gather and / or network with others within the field.
AASLD understands the value of having a large number of specialists in one place and we offer the opportunity for universities, government agencies, nonprofit and corporate / industry groups to organize non-educational events over the course of The Liver Meeting®.
There is a non-refundable administrative fee for each submitted application*. See fee table below. The administrative fee will be waived for nonprofit and college / university sponsored events. In addition, exhibitors at The Liver Meeting® will receive a 20% discount on their application fee. Contact firstname.lastname@example.org for the access code to receive the discount.
NEW! – Applications are now one application with a multi-day selection. You will still need to pay the administrative fee per day. The only exception to this is the Staff Office (limited 2 per organization) will be one fee per application.
All events involving The Liver Meeting® attendees require AASLD approval. This includes events scheduled at unofficial facilities (corporate headquarters, non-official hotels, restaurants, special venues, etc.).
To be eligible to host affiliate events at official AASLD hotels, local restaurants or other venues within a 10-mile radius of the convention center must submit this form and the event must be approved by AASLD Administration. Since an event is in conjunction with AASLD, across AASLD’s dates, in the host city location and solicits AASLD attendees, it must follow the AASLD event protocol.
Space availability at each hotel will be on a first-come, first served basis, based on date application is received. The hotel will provide space assignment once your request is approved by AASLD. Once space is assigned and you receive your confirmation, you can contact the meeting facility and make further arrangements for meeting room rental and food and beverage requirements. Menus will be provided by the facility. A food and beverage minimum may apply.
To reserve a space:
The following types of events are NOT allowed during The Liver Meeting®.
The Liver Meeting® schedule is developed to maximize attendees’ participation in AASLD’s scientific program and exhibits. Therefore, the availability and timing of affiliate events is limited. Affiliate events, including transportation and registration for the events, may be held during the unrestricted times included on grid Appendix A [PDF].
All restricted times are reserved for AASLD programs, meetings, and functions. AASLD is protective of its attendees’ time, energy and attention and strongly objects to third party initiatives scheduled outside of established guidelines.
AASLD approval of bus staging is required. Organizations providing transportation to and/or from the convention center and participating hotels to an event venue must contact AASLD no later than October 30, 2019.
All affiliate events must be held in compliance with all guidelines and codes regarding the relationship between pharmaceutical and medical device/equipment industry and healthcare professionals. Anyone involved in an affiliate event (including consultants, PR companies, 3rd party planners and staff) agrees to observe AASLD rules and regulations. All exhibitors or potential exhibitors are responsible for ensuring that their company representatives and/or agents adhere to all rules and regulations outlined herein and throughout the Exhibitor Prospectus. Any violations may jeopardize future exhibiting status.
If an affiliate event is found to have violated AASLD rules and regulations, the sponsoring organization, the supporting organization and the organizer of the event may be prohibited from holding an affiliate event the following year. Violations may also result in the loss of exhibitor priority points.
All invitations and event notices for affiliate events must be submitted to AASLD for review by October 30, 2019. AASLD mailing list rentals are not available for affiliate event invitations.
Onsite marketing activities for affiliate events are restricted to the sponsor’s exhibit booth (if applicable) and one sign outside the assigned room just prior to the start of the event only. Promotion of the affiliate or off site event is specifically forbidden in other areas of AASLD designated convention centers or hotels. This includes door drops, distribution of invitations, signs and/or exhibitor agents, designees, or staff holding signage or directing attendees. Such invitations and signage will be removed and destroyed.
The names, logos, and acronyms of the American Association for the Study of Liver Diseases and The Liver Meeting® are the exclusive property of and are trademarked by AASLD. They may not be used in any way, for any purpose or at any time (including but not limited to announcements, invitations, emails, Web publications, etc.) without the express written permission of AASLD.
The only terminology approved for use in all printed material referencing the meeting (including emails and publications on the Web) is: “while attending The Liver Meeting® 2019, or the 70th AASLD Annual Meeting.” And the following must appear prominently and legibly in all printed material promoting the affiliate/exhibitor event (including emails and publications on the Web): “This is not an official function / event of the American Association for the Study of Liver Diseases.”
It is not acceptable to use “at The Liver Meeting® 2019, or the 70th AASLD Annual Meeting”; “during The Liver Meeting® 2019 or the 70th AASLD Annual Meeting” or “in conjunction with The Liver Meeting® or the 70th AASLD Annual Meeting.”
If given approval to use The Liver Meeting® in your terminology, you must attribute AASLD’s trademark as follows: “The Liver Meeting® is a registered trademark of the American Association for the Study of Liver Diseases.”
You may not use AASLD’s trademark:
The mention of a free or complimentary gift is strictly prohibited in all invitations and promotional printed material.
Affiliate events are limited to no more than 150 AASLD attendees and include, but are not limited to, the following:
All other events require AASLD approval. If a proposed event is not defined or described above, the proposed event will still be subject to approval.
How do I get my event approved?
To get your event approved, submit an application at the application link above. Once your application is submitted, AASLD staff will review to make sure the event is within the Rules and Regulations. It will then be forwarded to the hotel for review. If the space is available and your event is within the rules and regulations AASLD will approve your event and you will receive a notification.
Do I need to submit an application if the event will be at a restaurant, non-AASLD hotel, museum, office, etc?
Yes, please select “Other” in the first venue selection option and insert the name of the facility.
What is the fee for?
The fee is an application fee for us to process your request.
Can I submit a paper application and pay with a check?
Currently AASLD only accepts electronic applications with credit card payment.
Why can I not hold my meeting during the time I want?
AASLD committees meet regularly to discuss this question and have decided these hours allow for groups to meet while allowing the attendee to maximize his/her educational experience. AASLD understands the value of having a large number of specialists in one place and we want to offer the opportunity for groups to meet with them, but we also need to make sure that the attendees are able to attend all The Liver Meeting® education programming.
How do I get sleeping rooms?
To book sleeping rooms, contact our housing company or visit onpeak.com/TheLiverMeeting [link will be live Summer 2019].
Why can I not host an education program?
AASLD puts all its resources into putting together a long list of educational programming for our attendees to participate in and we want them to be able to focus on the research being provided at The Liver Meeting®. We do allow for Satellite Symposium and Product Theaters. For more information, visit Satellite Symposia.