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AASLD looks forward to having you join us and participate in the single most influential and wide-ranging dialogue about liver disease in the world. Following are guidelines to help you prepare for your session.

All faculty members of The Liver Meeting® are required to:

  • Review and comply with all AASLD Presentation Guidelines
  • Upload your presentation at least 24 hours before your scheduled session (unless requested otherwise) to ensure that it meets AASLD's Disclosure Policy and the ACCME Standards for Commercial Support for content and presentation.
  • Ensure that your presentation does not exceed the allotted time frame.
  • Inform AASLD staff as soon as possible if you are unable to present during the Meeting.

Review the Presentation Information tab to assist you in preparing for your session.

NEW THIS YEAR
All presenters are required to include at least one key take-away slide in their presentations.

Briefly summarize your key findings in a bullet point format; provide recommendations or actions to reinstate your message. Consider what “take-aways / key points” you want the attendees to remember from your presentation.

Presentation Information

Format
All presentations at this year's Meeting will be in WIDESCREEN format. To take full advantage of the new widescreen format, we recommend that you build or convert your presentation to 16:9. For more information on how to change an existing 4:3 presentation into a 16:9 widescreen format, review the information below. For your convenience, the AASLD’s official Meeting PowerPoint template is in widescreen format.

For technical assistance regarding your presentation, email education@aasld.org.

  • If you choose not to use the widescreen template, your presentation will perform as expected, however, the presentation will be displayed with "pillar boxed" on the 16:9 screen. View example [JPG].
  • If you would prefer to use your own PowerPoint template, you can change an existing 4:3 presentation into a 16:9 widescreen format by following these few steps:
    • For PowerPoint 2010 and 2007, click the Design tab, and then click on Slides Sized For. In the drop-down menu, select On-Screen Show (16:9) and click OK.
    • For PowerPoint 2013, click the Design tab, and then click on Slide Size. In the drop-down menu, select Widescreen (16:9).
    • For PowerPoint 2016, click the Design tab, click on Page Setup. In the drop-down menu, select On-Screen Show (16:9) and click OK.

IMPORTANT: If you convert an existing presentation to widescreen, your slides will expand to the new size. If you have any videos or photos in an existing PowerPoint, they may need to be resized so they do not appear stretched. Also, be sure to check animations to ensure the elements line up correctly.

Key Take-Away Slide
All presenters are required to include at least one key take-away slide in their presentations.

Briefly summarize your key findings in a bullet point format; provide recommendations or actions to reinstate your message. Consider what “take-aways / key points” you want the attendees to remember from your presentation.

Copyright
If your slides contain images, illustrations, figures, tables or text that has been published elsewhere or came from another source, you are responsible for requesting and securing permission from the copyright holder to include the material(s) in your presentation slides and authorize AASLD to record the presentation.

HIPAA
All presenters are responsible for removing all patient-identifying information from their presentation slides. If your slides contain images or information about patients or other individuals, you are responsible for obtaining appropriate patient consent (including HIPAA authorization, if applicable) to include the material in your slides and authorize AASLD to record the presentation. For more information, visit Health Information Privacy.

Speaker Center

AASLD is excited to announce that we will be using a new system for our meeting this year – the system is easier to navigate and will now have a “Speaker Center” where you will access important information related to the meeting all year long. Use your AASLD login information to access your Speaker Center.

Forgot your AASLD password?

Reimbursement Information

All invited faculty members will be provided with additional information and forms on how to submit for reimbursement at the conclusion of the meeting. Refer to your invitation letter for more information on expenses that may be claimed for reimbursement.

AASLD Faculty Reimbursement Guidelines

Housing

  • Includes room and taxes up to the AASLD Headquarter Rate; all incidentals will be the responsibility of the speaker.

Travel (refer to invitation letter for eligibility)

  • Travel costs booked through Direct Travel are billed directly to AASLD. Flights reserved outside of Direct Travel will not be reimbursed without prior AASLD approval. Reimbursement will be provided for flight expenses equal to the cost of a minimum 21-day advance purchase ticket.
  • Reimbursement is limited to one roundtrip, nonrefundable, coach airline ticket from originating city to San Francisco, CA and back, unless otherwise noted in your invitation letter. Fees for preferential seating, upgrades and priority booking, etc., are not reimbursable.
  • Unless a change in the meeting program schedule requires a change to previously booked flight arrangements, any fees related to ticket penalties associated with changes are the responsibility of the speaker and will not be reimbursed by AASLD.
  • To receive reimbursement for a ticket that includes travel to multiple cities, speakers must submit the itinerary to AASLD staff prior to booking. The maximum amount that will be reimbursed will be the costs of the segments directly to and directly from the city of the AASLD meeting.

General Guidelines

  • A receipt MUST support any single item of expense.
  • Original receipts must be submitted for airline flights (those not paid directly by AASLD).
  • NO reimbursement will be allowed for meals or ground transportation.
  • NO reimbursement is allowed for spousal/guest travel, meals, etc.
  • ALL reimbursements will be in the form of a USD check. Wire transfers cannot be honored.

Disclosure Policy

All faculty members (including Program Planners, Program Chairs, Moderators, Panelists, and Presenters) are expected to fully disclose all financial relationships with a commercial interest. By accepting our invitation, you agreed to comply with AASLD's Disclosure Policy and the ACCME Standards for Commercial Support in the planning, development and presentation of educational activities.

Presentations may be recorded for printed and electronic distribution by AASLD. This includes posting on the eLearning portal LiverLearning®, any AASLD affiliated websites and printed communications. If a course is selected for recording, presenters will have the ability to accept or decline this policy prior to the meeting.

Disclosure Slides
A disclosure slide will automatically be inserted by AASLD as the first slide of your presentation, based on the information provided during the invitation process. You will be required to review and approve the disclosure slide in the Speaker Ready Room. Any presenter changes will also require an update of the disclosure slide, which can be completed before arriving onsite or in the Speaker Ready Room. More information will be provided in August.

Off-Label, Investigational Use
When an unlabeled use of a commercial product or an investigational use not yet approved for any purpose is included in the content of an educational activity, you are required to verbally disclose that the product is not labeled for the use under discussion or that the product is still investigational, in accordance with the ACCME standards and the Food and Drug Administration requirements.