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The AASLD Liver Meeting 2017, Washington DC, October 20-24

Presenter Resources

If you are an invited faculty member, oral abstract presenter, and/or poster presenter at The Liver Meeting® 2017, we welcome you to take advantage of these additional resources to assist you in preparing your presentation at this year’s Meeting. Below you will find helpful information on presentation format and guidelines, faculty expectations, slide templates, important deadlines, and so much more.  

New This Year

All presentations at this year's Meeting will be in WIDESCREEN format. To take full advantage of the new widescreen format, we recommend that you build or convert your presentation to 16:9. For more information on how to change an existing 4:3 presentation into a 16:9 widescreen format, please read the Helpful Tips section below. 

Download AASLD Widescreen PowerPoint template. [PPT]

For technical assistance regarding this template, email education@aasld.org.

Abstract FAQs

Q: When will the abstract submission site close?

A: The submission site is now closed.

Q: When will I be notified whether my work has been accepted for presentation at The Liver Meeting®?

A: Notifications will be sent electronically to PRESENTING AUTHORS ONLY no later than August 1, 2017. It is the responsibility of the presenting author to notify co-authors of the abstract status.

Q: Can I submit my abstract past June 1st?

A: Unfortunately, AASLD does not allow late submissions.

Q: What is the abstract fee?

A: There is a $60 non-refundable fee to submit an abstract. Only online credit card payments (done through the submission site) are permitted. We do not allow money transfers or check payment.

Q: Where can I find abstract submission categories?

A: Please visit the Categories and Descriptors page. Full link: www.aasld.org/events-professional-development/liver-meeting/presenters/abstracts/categories-and-descriptors.

Q: Who can I talk to about technical issues (i.e. Login information, abstract formatting – tables, graphs, images)

A: Please contact our vendor, ScholarOne Abstracts via phone or email:

                Phone: 434-964-4100 and 888-503-1050

                Email: ts.acsupport@thomson.com

Q: When are disclosures due?

A: ALL Disclosures are due no later than June 14. Submitting authors will NOT be allowed to submit disclosures on a co-author's behalf. Co-authors will need to sign into the abstract site separately to complete their disclosures (an auto-generated email with instructions will be sent to the email address(s) indicated by the submitting author at the time of abstract submission).

Q: One of my Co-Authors did not receive their email to complete their disclosure. How do they complete it?

A: Please have your Co-Author check their SPAM folder. The email would have come from education@aasld.org. If you still cannot locate the message, please contact education@aasld.org for assistance.

Q: How many authors can be on my abstract?

A: Maximum is 40.

Q: Are my abstract title and authors tallied in the 2700 character count? 

A: No, they are not. The title is 255 character count and authors are not tallied in any character count.

Q: Are my abstract images and/or tables in the 2700 character count? 

A: Yes, they are. There is a maximum count of 900 characters for an image. Tables are 50 character counts per row.

Q: Where can I apply for abstract awards?  What is the deadline?

A: You can apply for abstract awards when submitting your work. All award descriptions are listed at: www.aasld.org/events-professional-development/liver-meeting/presenters/liver-meeting-abstract-awards) and on the ScholarOne abstract submitter. The deadline to apply is June 1 at 5:30 pm (ET).

Q: What can I do if my research is not completed until after the June 1 deadline?

A: You can submit your work as a late-breaking abstract submission. There are extra requirements for late-breaking submissions. The late-breaking abstract submission period will be from September 5–12. The cost to submit an abstract is $300.

Q: Are we allowed to update author information and make changes to the submitted abstract after the deadline?

A: The only updates allowed after the June 1 deadline are adjustments to an existing author’s name and email address. All other change requests should be sent to education@aasld.org and will be evaluated on a case-by-case basis. Absolutely no changes to abstract content will be accepted after June 1, 2017.  

Q: Is there a deadline that I must register for The Liver Meeting® for my work to be considered for presentation?

A: The presenting author must be registered for The Liver Meeting® to gain access to the meeting and present their work. AASLD recommends registering for The Liver Meeting® upon notification that your abstract has been accepted for presentation.

Q: Can I present my work at The Liver Meeting® if it has already been presented elsewhere?

A: Information presented prior to The Liver Meeting® in the US is not permissible and will not be accepted as part of the meeting. If your work has been presented internationally, you may also present at The Liver Meeting®.

Q: Where and when will my work be published if accepted?

A: Accepted abstracts will be published in the October HEPATOLOGY journal supplement, which will be available in print and posted online through Wiley October 1 at 10 am Eastern Time (US). (To navigate there from the AASLD homepage: Publications tab – HEPATOLOGY – Find Issues – select the issue you are seeking).

Abstracts will also be available on The Liver Meeting® app (available in October).

Late-Breaking abstracts will be published in the December issue of Hepatology (print and online), published on aasld.org and will also be available on The Liver Meeting® app.

Q: How can I access abstracts submitted as part of a previous Liver Meeting®?

A: You can view past meeting abstracts on the HEPATOLOGY journal site (see above for navigation instructions). If you have an AASLD account, you can also view past meeting abstracts through LiverLearning® and searching “presentations”.

2016 abstracts are published in the October 2016 supplement (Volume 64, Issue S1)

Faculty

AASLD looks forward to having you join us and participate in the single most influential and wide-ranging dialogue about liver disease in the world. Following are guidelines to help you prepare for your session.

All members of The Liver Meeting® faculty are required to:

Please review our Helpful Tips section to assist in preparing for your session.

Advance Upload

Presentations may be submitted to the Advance Upload Site (Available in August). 

Check-in Process

You will be required to check-in the Speaker Ready Room no less than one hour before your scheduled presentation. As part of the check-in process, you will:

  • Upload your presentation (at least 24 hours before the scheduled session)
  • Preview your slides and any associated files (videos, etc.)
  • Review your disclosure slide (provided by AASLD)
  • Receive a Speaker Ribbon

AASLD staff will review your slides to ensure compliance with the ACCME Standards for Commercial Support. Any logos promoting a commercial interest will be removed before presentation.

Speaker Ready Room Hours

  • Thursday, October 19
    4–7 pm
  • Friday, October 20           
    6:30 am–6 pm
  • Saturday, October 21                     
    6:30 am–6 pm
  • Sunday, October 22                        
    6:30 am– 6 pm
  • Monday, October 23                      
    6:30 am–6 pm
  • Tuesday, October 24                      
    6:30 am–12:30 pm

Disclosure Slide

A disclosure slide will be inserted by AASLD as the first slide of your presentation, based on the information provided at submission. You will be required to review and approve the disclosure slide in the Speaker Ready Room. Any presenter changes will also require an update of the disclosure slide, which can be completed before arriving onsite or in the Speaker Ready Room.

Off-label, Investigational Use

When an unlabeled use of a commercial product or an investigational use not yet approved for any purpose is included in the content of an educational activity, abstract presenters are required to verbally disclose that the product is not labeled for the use under discussion or that the product is still investigational, in accordance with the ACCME standards and the Food and Drug Administration requirements.

Reimbursement Information

All faculty members will be provided reimbursement information at the conclusion of the meeting. Please refer to your invitation letter to review expenses that may be claimed for reimbursement.

Oral Abstracts

Oral abstracts are scheduled for presentation in the Plenary and Parallel sessions and represent the most current, ground-breaking data and research in hepatology. Following are guidelines to help you prepare for your session.

Oral Abstract Presenter Expectations

Oral abstract presenters are required to:

Please review our Helpful Tips section to assist in preparing for your session.

*You must register for the Annual Meeting by September 22 to receive advance registration rates. Access into The Liver Meeting® sessions, poster or exhibit halls will not be permitted without an attendee badge. International attendees may obtain a letter of invitation for visa purposes here.

Advance Upload

Presentations may be submitted to the Advance Upload Site (Available in August). 

Disclosure Slide

A disclosure slide will be inserted by AASLD as the first slide of your presentation, based on the information provided at the time of your formal acceptance to present at the meeting. You will be required to review and approve the disclosure slide in the Speaker Ready Room. Any presenter changes will also require an update of the disclosure slide, which can be completed before arriving onsite or in the Speaker Ready Room.

ePosters

Submit an ePoster and increase the visibility of your abstract beyond the scheduled presentation. In addition to the traditional printed poster or oral abstract presentation, our interactive ePosters allows attendees to browse, view, and (with your permission) download your poster. This also provides a unique interactive component as attendees can leave questions and comments about your work, giving you instant feedback before, during and after the meeting. Review the formatting and submission guidelines for additional information.

Embargo Policy

Additional information or data not included in your original abstract submission is embargoed until 8:00 am Eastern Time Friday, October 20, and may not be released before this date. View the full Embargo Policy.

Off-label, Investigational Use

When an unlabeled use of a commercial product or an investigational use not yet approved for any purpose is included in the content of an educational activity, abstract presenters are required to verbally disclose that the product is not labeled for the use under discussion or that the product is still investigational, in accordance with the ACCME standards and the Food and Drug Administration requirements.

Poster Presenters

More than 1800 posters are scheduled for display Friday through Monday in the Poster and Exhibit Hall. Posters will be arranged per topic and the specific number assignment provided in the official notification letter. ePoster stations will also be available throughout the meeting to provide continuous viewing access during and after the meeting in LiverLearning®.

Poster Presenter Expectations

Poster presenters are required to:

  • Register for and attend the Annual Meeting*.
  • Be present at your poster during the designated Presentation Time to network and field questions about your abstract from other attendees.
  • Indicate all relevant financial disclosures on the bottom right hand corner of your poster.
  • Remove your poster no later than one hour after the end of the session. Posters not removed within this time period will be discarded.

*You must register for the Annual Meeting by September 22 to receive advance registration rates. Access into The Liver Meeting® sessions, poster or exhibit halls will not be permitted without an attendee badge. International attendees may obtain a letter of invitation for visa purposes.

ePosters

Submit an ePoster and increase the visibility of your abstract beyond the scheduled presentation. In addition to the traditional printed poster or oral abstract presentation, our interactive ePosters allows attendees to browse, view, and (with your permission) download your poster. This also provides a unique interactive component as attendees can leave questions and comments about your work, giving you instant feedback before, during and after the meeting. 

Embargo Policy

Additional information or data not included in your original abstract submission is embargoed until 8:00 am Eastern Time Friday, October 20, and may not be released before this date. View the full Embargo Policy.

Poster Formatting Guidelines

Please review the Poster Formatting Guidelines tab below to prepare your poster for presentation.

Poster Schedule

Poster Session I - Friday, October 20
Set-up: 6:30-8 am
Viewing Time: 8 am–5:30 pm
Presentation Time: Noon–1:30 pm*
Dismantle Time: 5:30–6 pm
*Posters must be displayed until 5:30 pm

Poster Session II - Saturday, October 21
Set-up: 6:30 am–2 pm
Viewing Time: 2–7:30 pm
Presentation Time: 5:30–7:30 pm*
Dismantle Time: 7:30–8 pm
*Posters must be displayed until 7:30 pm

Poster Session III - Sunday, October 22
Set-up: 6:30–8 am
Viewing Time: 8 am–5:30 pm
Presentation Time: 12:30–2 pm*
Dismantle Time: 5:30 pm–6 pm
*Posters must be displayed until 5:30 pm

Poster Session IV - Monday, October 23
Set-up: 6:30–8 am
Viewing Time: 8 am–5:30 pm
Presentation Time: 12:30–2 pm*
Dismantle Time: 5:30–6 pm
*Posters must be displayed until 5:30 pm

Poster Formatting Guidelines

A poster session is comprised of simultaneous informal presentations by several investigators. The presenter remains in a fixed location for a specified time period and discusses his/her research personally with interested scientists using charts, graphs, diagrams, and photographs. To communicate with all interested attendees, the best approach is to minimize the specific details presented on the poster and to maximize the transfer of information during the discussions. Remember that your scientific message must be legible and clearly stated to the viewer.

Prepare Your Poster

Dimensions
Posters should not exceed 4' high x 6' wide board (1.2 meters high x 1.8 meters wide, 48 inches x 72 inches).

Heading
The heading must be at least a font size of 150 points (1 ½" or 33mm), indicating the title of the paper, author(s), institution and location, and disclosure information.

Text lettering
Lettering for text and illustrations must be at least a font size of 36 points (3/8" or 10mm).

Depicting Sections
Each section should be numbered with text in a font size of 150 points (1 ½" or 33mm) to guide the attendee through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.

Premise
Your poster should include three to five brief sentences outlining information necessary to understand the study, and why it was done. The question(s) to be asked or the hypotheses to be tested should be clearly and succinctly stated.

Methods
Outline your methods briefly, providing only details for new methods, or modifications of older methods.

Graphics
Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details, and interpretation of results below each panel.

Conclusion
State the conclusion succinctly in large type. (Many viewers read this first, hence, it should be concise and east to understand.)

Before the Meeting

Registration
All poster presenters are required to register for The Liver Meeting®. (General Registration opens July 12)

In the Poster Hall

Check-in
All poster presenters must check-in at the front table near the entrance of the poster hall to receive a poster badge sticker and thumb tacks to hang up their work.

Poster Schedule

Poster Session I - Friday, October 20
Set-up: 6:30-8 am
Viewing Time: 8 am–5:30 pm
Presentation Time: Noon–1:30 pm*
Dismantle Time: 5:30–6 pm
*Posters must be displayed until 5:30 pm

Poster Session II - Saturday, October 21
Set-up: 6:30 am–2 pm
Viewing Time: 2–7:30 pm
Presentation Time: 5:30–7:30 pm*
Dismantle Time: 7:30–8 pm
*Posters must be displayed until 7:30 pm

Poster Session III - Sunday, October 22
Set-up: 6:30–8 am
Viewing Time: 8 am–5:30 pm
Presentation Time: 12:30–2 pm*
Dismantle Time: 5:30 pm–6 pm
*Posters must be displayed until 5:30 pm

Poster Session IV - Monday, October 23
Set-up: 6:30–8 am
Viewing Time: 8 am–5:30 pm
Presentation Time: 12:30–2 pm*
Dismantle Time: 5:30–6 pm
*Posters must be displayed until 5:30 pm

 

Helpful Tips

Before the Meeting

Below are some Helpful Tips to ensure a successful presenter experience at The Liver Meeting®.

New This Year

All presentations at this year's Meeting will be in WIDESCREEN format. To take full advantage of the new widescreen format, we recommend that you build or convert your presentation to 16:9. For more information on how to change an existing 4:3 presentation into a 16:9 widescreen format, please see below. 

Fo your convenience, you may use AASLD's official PowerPoint template, which is in widescreen format.

Download AASLD Widescreen PowerPoint template. [PPT]

For technical assistance regarding this template, email education@aasld.org.

  • If you choose not to use the widescreen template, your presentation will perform as expected, however, the presentation will be displayed with "pillar boxed" on the 16:9 screen. View example.
  • If you would prefer to use your own PowerPoint template you can change an existing 4:3 presentation into a 16:9 widescreen format by following these few steps:
    • For PowerPoint 2010 and 2007, Click the Design tab, and then click on Slides Sized For. In the drop-down menu, select On-Screen Show (16:9) and click OK
    • For PowerPoint 2013, Click the Design tab, and then click on Slide Size. In the drop-down menu, select Widescreen (16:9).
    • For PowerPoint 2016, Click the Design tab, click on Page Setup. In the drop-down menu, select On-Screen Show (16:9) and click OK

IMPORTANT: If you convert an existing presentation to widescreen, your slides will expand to the new size. If you have any videos or photos in an existing PowerPoint, they may need to be resized so they do not appear stretched. Also, be sure to check animations to ensure the elements line up correctly.

Advance Upload and Onsite Check-in

Whether you upload in advance or onsite in the Speaker Ready Room, be sure to save a copy of your presentation on a USB drive. And, it never hurts to save a backup copy on a USB drive or an online storage site, such as Dropbox. In addition:

  • You are required to upload your presentation at least 24 hours before the scheduled session, and may do so using the Advance Upload Site or in the Speaker Ready Room. (Apple Keynote users refer to the information below)
  • Microsoft Office PowerPoint [PPT], [PPTX], and Adobe Acrobat [PDF] formats are acceptable for ONLINE submission. Apple Keynote (.key) users will need to bring files on a USB drive to the Speaker Ready Room to be uploaded to the network.
  • Presentations may be submitted in advance of the meeting until Tuesday, October 17. Please be sure to upload all media files required for your presentation. Any videos, sounds, or fonts not included in your online upload folder will cause significant errors during your presentation.
  • Should you utilize the Advance Upload Site, you are required to check-in to the Speaker Ready Room no less than two hours before the scheduled presentation.
  • During the check-in process, you will preview your slides and any associated files (videos, etc.) and review your disclosure information.
  • In the session rooms, slide upload is NOT available, and the usage of personal laptops is prohibited.

The guidelines above are strongly recommended to prevent any unforeseen errors or delays during your presentation. Should you have any questions, contact us.

Computer Equipment

The Speaker Ready Room will be staffed with audiovisual technicians who can assist in overcoming any challenges you may encounter with your presentation, provided that you follow the guidelines noted above. In addition:

  • The Speaker Ready Room and all meeting rooms will be equipped with a Windows 7 based PCs with Microsoft PowerPoint 2016 installed.
  • When reviewing your presentation in the Speaker Ready Room, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly.
  • If your presentation does not display properly in the Speaker Ready Room, it will not display properly in the meeting room. Allowing a minimum of two hours before your scheduled presentation to review your files will ensure an error-free presentation.
  • Each meeting room will be staffed with a PSAV technician who will assist with starting each presentation. Once the presentation is launched, you will control the program from the podium using a computer mouse or the up/down/right/left keys on a keyboard.

List of Preferred Media (Video/Audio) Formats

  • (.wmv) (.mpg) (.avi) (.mov). Please try to keep the video files size to less than 20MB if possible. Use short video segments when needed.

Microsoft PowerPoint Tips

PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file. Be certain to bring the video files and the PowerPoint files to the meeting.

Fonts

  • Arial and Helvetica are recommended for clarity and compatibility.
  • Confirm a font size of AT LEAST 24 points for body text and 36 – 40 points for headings.
  • Light colored text on a dark background is advised.
  • Avoid using red or green. Confirm that the maximum number of lines in text slides is no more than 6 or 7.

Images

  • The size of the screen will be 1024 x 768 pixels, meaning that any image with more pixels in the X or Y coordinate that is more than that will not be displayed.
  • The image will be altered by PowerPoint to fit.
  • Large images (i.e. 2000 x 1500 pixels) which are created with digital cameras and scanners will make the resulting PowerPoint file very large. This may cause the presentation to load slowly. This can be avoided by inserting images with the following properties:
    • Format = (.jpg)
    • Recommended Size = (800x600 pixels)
    • Compression Setting = 8 (High quality)
  • Use the “Insert” feature of PowerPoint to add images to your presentations. Do not copy/paste them into the slide or click and drag.