Faculty Resources

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Important Information

All participants MUST complete the following by September 1, 2022:

TLM 2022 is an in-person first meeting. If not asked to present on the TLMdX platform, you are expected to register and be present at the Meeting in Washington DC.

All invited faculty participants are required to register and attend The Liver Meeting. The deadline for early bird registration rates is September 14, 2022. If you are eligible, you will be sent a Faculty Promo code that will comp the cost of registration. For registration questions or concerns, please email aasld@xpressreg.net. International Registrants may obtain a letter of invitation for visa purposes here.

No one is automatically registered for TLM.

Travel Information

Book your housing online at onPeak.com/AASLD. You may also speak to an onPeak agent by calling 1-888-254-0939 or 1-312-527-7300. More information is available on the Travel Accommodations page.

COVID-19 vaccination is required for in-person attendance at TLM 2022. Additional information can be found on the TLM In-Person Experience page.

Presenter Information

The online Speaker Center will provide you with the details of the Session (date, time and place) in which you are presenting.

All presentations are expected to be done in person. There are currently no allowances for recording presentations in advance.

Cancellation

All presentations are expected to be given in person at the Walter E. Washington Convention Center (WWCC).

  • No virtual presentation options are available unless specifically scheduled as part of the TLMdX.
  • Please email education@aasld.org if you are not able to attend the in-person meeting.

Social Media Promotion

Let the world know you're taking the stage at the hottest meeting in hepatology! Use these graphics to share the news with your colleagues and help spread the word:

Presentation Guidelines

Your presentation is part of a session with other presenters and moderators. Please check out the Session Details in your Speaker Center profile to see the other topics and presenters that are a part of this session.

Please also be sure that your presentation falls within the allocated time out of respect to the other presenters and to the audience.

Required Slide Information

  • Introduction Slide: Provide a brief background on yourself or your experience/expertise in the field
  • Disclosure Slides: Include a disclosure slide at the beginning of your presentation(s).
  • Key Take-Away Slide: Include at least one key takeaway slide in your presentation(s). The goal for this slide is to briefly summarize your key findings in a bullet point format; provide recommendations or actions to reinstate your message. Consider what “take-aways / key points” you want the attendees to remember from your presentation.
  • HIPAA: You are responsible for removing all patient-identifying information from your presentation. If your slides contain images or information about patients or other individuals, you are responsible for obtaining appropriate patient consent (including HIPAA authorization, if applicable) to include the material in your slides and authorize AASLD to record the presentation. For more information, visit Health Information Privacy.
  • No product-specific promotional material or event may appear or occur in educational space or material or during an educational activity.

Recommendations for Preparing an Oral Presentation

AASLD strongly recommends you use the provided TLM PowerPoint Template though this is not required.

All presentations at this year's Meeting will be in WIDESCREEN format. To take full advantage of the new widescreen format, we recommend that you build or convert your presentation to 16:9. For more information on how to change an existing 4:3 presentation into a 16:9 widescreen format, please see below.

  • If you choose not to use the widescreen template, your presentation will perform as expected, however, the presentation will be displayed with "pillar boxed" on the 16:9 screen.
  • If you would prefer to use your own PowerPoint template, you can change an existing 4:3 presentation into a 16:9 widescreen format by following these few steps:
    • For PowerPoint 2010 and 2007, Click the Design tab, and then click on Slides Sized For. In the drop-down menu, select On-Screen Show (16:9) and click OK.
    • For PowerPoint 2013, Click the Design tab, and then click on Slide Size. In the drop-down menu, select Widescreen (16:9).
    • For PowerPoint 2016, Click the Design tab, click on Page Setup. In the drop-down menu, select On-Screen Show (16:9) and click OK.

IMPORTANT: If you convert an existing presentation to widescreen, your slides will expand to the new size. If you have any videos or photos in an existing PowerPoint, they may need to be resized so they do not appear stretched. Also, be sure to check animations to ensure the elements line up correctly.

Backup: Please bring a copy of your presentation with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB flash drive. Bring videos file as separate files, even if embedded in your presentation. It is a good idea to store a second copy either in the Cloud or on a second flash drive.

Upload Your Presentation to the Presentation Upload Site

Presentations can be submitted in advance of the meeting via the TLM Presentation Upload Site or on-site at TLM in the Speaker Ready Room. Presenters will receive further instructions and login information by email in mid-September when the site opens.

On October 17th, all Presenters were sent an invitation to upload their slides; the email will come through Encoreglobal.com. Slides can be uploaded until November 2. After that date, all slides will need to be brought to the Speaker Ready Room. We ask that you visit the Speaker Ready Room no less than 2 hours before your presentation; preferably 24 hours in advance.

Meet the Expert Sessions

Our Meet-the-Expert (MTE) sessions are designed to be informal conversations with experts in the field and to provide attendees with the avenue to ask questions on a range of topics. We are offering 40 Live Meet the Expert sessions and 18dX sessions. The dX sessions will be held over zoom. You room assignment and Zoom link will be provided to you – please check yur speaker Profl=ile for specific session information.

Faculty Roles:

  • MODERATORS are expected to prepare discussion points and/or handouts to facilitate the discussion and encourage participation from the audience.

TLMdX Features:

  • Held in Zoom – links will be provided to you in advance
  • All moderators and attendees will be visible onscreen in gallery view mode
  • The audience will utilize the Zoom Chat feature to submit questions

Speaker Logistics

Speaker Ready Room

The Speaker Ready Room will be Room 101 in the WWCC. Hours of Operation will be:

  • Thursday, November 3,   4:00 pm -- 7:00 pm
  • Friday, November 4,        6:30 am - 6:30 pm
  • Saturday, November 5,    6:30 am - 6:30 pm
  • Sunday, November 6       6:30 m - 6:30 pm
  • Monday, November 7,      6:30 am - 6:30 pm
  • Tuesday, November 8      6:30 am - 11:00 am

All speakers must check in at Speaker Ready Room at least 24 hours prior to their scheduled presentations. If you do not submit your presentation in advance of the meeting via the TLM Presentation Upload site, it must be loaded at Speaker Ready Room to ensure the quality of your presentation(s) including fonts, bullets, outlines, animations, etc.

Computers at Speaker Ready Room will be configured with the same hardware and software as those in the meeting rooms to allow you to verify that your file will display properly during your session. All presenters are required to submit their presentations no later than 24 hours prior to their presentation times.

It is imperative that you review your presentation at Speaker Ready Room where technicians can help resolve any compatibility or formatting issues and explain the in-room setup.

In the Session Rooms

Please arrive at your designated meeting room 15 minutes before the start of your session and let the Session Moderators know that you are there.

There will be a monitor on the floor in front of the lectern where you can follow your presentation (see image). The in-room technician will start your session and you will be able to navigate your slides with a pointer/slide advancer.

Speak directly into the microphone in a normal voice and do not handle the microphone while speaking.

If you have any difficulties or need any assistance, the in-room technician will be able to assist you.

Mac Users: The single most important thing you can do is stop by the Speaker Ready Room and view your slides on the computers that will be at the conference.  We will have the room staffed to assist with any minor changes if needed.  Please don’t use Mac-exclusive fonts. Keynotes will need to be converted to PPTX or PDF, the onsite staff can assist with this process if needed.

Computer Equipment

The Speaker Ready Room will be staffed with audiovisual technicians who can assist in overcoming any challenges you may encounter with your presentation, provided that you follow the guidelines noted above. In addition:

  • The Speaker Ready Room and all meeting rooms will be equipped with a Windows 10 based PCs with Microsoft PowerPoint 2016 installed.
  • When reviewing your presentation in the Speaker Ready Room, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly.
  • If your presentation does not display properly in the Speaker Ready Room, it will not display properly in the meeting room. Allowing a minimum of two hours before your scheduled presentation to review your files will ensure an error-free presentation.
  • Each meeting room will be staffed with an Encore technician who will assist with starting each presentation. Once the presentation is launched, you will control the program from the podium using a computer mouse or a slide advancer.

List of Preferred Media (Video/Audio) Formats

  • (.wmv) (.mpg) (.avi) (.mov). Please try to keep the video files size to less than 20MB if possible. Use short video segments when needed.

Microsoft PowerPoint 2003 and Lower Tips

PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file. Be certain to bring the video files and the PowerPoint files to the meeting.

Fonts

  • Arial and Helvetica are recommended for clarity and compatibility.
  • Confirm a font size of AT LEAST 24 points for body text and 36 – 40 points for headings.
  • Dark colored text on a light background is advised.
  • Avoid using red or bright green. Confirm that the maximum number of lines in text slides is no more than 6 or 7.

Images

  • The size of the screen will be 1280 x 720 pixels, meaning that any image with more pixels in the X or Y coordinate that is more than that will not be displayed.
  • The image will be altered by PowerPoint to fit.
  • Large images (i.e., 2000 x 1500 pixels) which are created with digital cameras and scanners will make the resulting PowerPoint file very large. This may cause the presentation to load slowly. This can be avoided by inserting images with the following properties:
    • Format = (.jpg)
    • Recommended Size = (800x600 pixels)
    • Compression Setting = 8 (High quality)
  • Use the “Insert” feature of PowerPoint to add images to your presentations. Do not copy/paste them into the slide or click and drag.

Links to Web Page

Meeting room computers are not connected to the internet. Links to web pages will not function and may cause issues if clicked accidentally during your presentation. We strongly recommend removing all links from your presentation.

Photography Policy

The photography policy allows photos of slides for personal, social or non-commercial use; however, presenters have the right to request no photography, and in those situations, photography is strictly prohibited. You may download this NO PHOTOGRAPHY Icon to place on your poster.