Moderator Resources

Information for moderators and chairs for The Liver Meeting programming.

Important Information

All Faculty participants must accept their invitations by Wednesday, 10 August and MUST:

TLM 2022 is an in-person first meeting. You are expected to register and to be present at the Meeting.

All participants are required to register and attend The Liver Meeting. The deadline for early bird registration rate is September 14, 2022. For registration questions or concerns, please email aasld@xpressreg.net. International Registrants may obtain a letter of invitation for visa purposes here.

No one is automatically registered for TLM.

TLM Housing

Book your housing online at onPeak.com/AASLD. You may also speak to an onPeak agent by calling 1-888-254-0939 or 1-312-527-7300.

COVID-19 vaccination is required for in-person attendance at TLM 2022. Additional information can be found on the TLM In-Person Experience Page.

Guidance for Oral Session Moderators

Moderator Guidelines and Responsibilities

The following information is designed to provide you with all the information you need to help manage sessions and describe your responsibilities. If you have questions after reviewing the content below, please contact TLM Education at education@AASLD.org.

As the moderator, your job is to make sure that the session is successful; this means that not only do all talks remain on schedule, but ideally your actions create an environment where researchers can form valuable contacts that may lead to future advances in their field. Moderators have a major influence on the overall success of educational sessions. As a moderator, you have an opportunity to shine in front of your peers and apply your knowledge, experience and skills to create a memorable experience.

Before the meeting:

Review Conflicts of Interest

As an accredited provider of CME credit, AASLD is required to identify and resolve potential Conflicts of Interest (COI) for all sessions in advance of an educational activity. The potential for a conflict exists when a presenter has a financial relationship with a commercial company relevant to the content he is presenting. As the session moderator, it is your responsibility to review presenter disclosures and resolve potential conflicts in one of the following ways:

  • Review the financial relationships and determine that they are not relevant to the content of the session.
  • Review the presentation content to ensure that the content is not commercially biased, and all conclusions are supported by cited evidence.
  • Determine that faculty will not be presenting any clinical recommendations relevant to their financial relationships.
  • Recommend a change in faculty if the conflict cannot be resolved.

If a speaker in the session you are scheduled to moderate has indicated that he or she has a relevant disclosure, you will receive instructions by email to review potential COI.

Moderators who will be using their own slides during their sessions are asked to visit Speaker Ready Room at least 24 hours in advance of their sessions to upload their slides or to review slides already submitted via the TLM Presentation Upload Site. Technicians will be available to answer questions about the equipment and ensure that all slides are properly formatted. Computers at Speaker Ready Room will require you to log in using the information that was emailed to you. Please see a technician if you have any difficulty logging in or accessing your session.

Before the Session:

  • Have a way to keep track of time, whether a separate timer or a stopwatch on your phone.
  • Make sure all presentation files are available beforehand on the computer with easily recognizable names and placed in order.
  • It is important to practice all titles and names of presenters. On the day of the session, show up at least 15 minutes early to greet presenters and make sure that your pronunciation of their names and presentation titles is correct (ask if in doubt; they will thank you for it later).
  • Remind presenters that they are required to verbally disclose all financial relationships within the last twelve months, including any off-label or investigative use or application of a product or device during your presentation.
  • Ask presenters politely to please respect their time intervals so all talks can remain on track, but also clearly indicate the consequences for talking too long.

To make sure that the session stays on track, try the following:

  • Begin on time.
  • Welcome attendees and participants. Be sure to mention the session name in case someone is in the wrong room. Finally, introduce yourself as the moderator of the session, providing your name and affiliation.
  • Explain how Q & A will be incorporated: after each presenter or at the end of the session.
  • At the beginning of each talk, introduce the presenter, making sure to state the title clearly.
    • When introducing the speakers, it’s better to avoid words such as “brilliant” or “interesting.” This allows the audience to create their own opinion based on the facts that you have presented.
  • Be sure to thank each presenter before moving on to the next introduction.
    • During the session you may wish to speak or comment as a moderator, but remember your primary focus is to highlight the speakers and their various points of view. Your comments, either in between speakers or as a wrap, should add to the overall quality and theme of the session.
  • Be clear. Good moderators, like good interviewers, ask short questions and make clear statements. Ask question starting with who, what, why and what about? These types of questions will put issues on the table and drive conversations.

What to do with no-show speakers:

  • If a speaker does not show for the session, please use the time for Q&A and continue the session as scheduled so that the other speakers will still begin at their designated time. If the no-show speaker is the first speaker of the session, move to the next speaker.

What to do when attendees and speakers promote their own products:

  • As a moderator, you have a right to call attention to situations where you perceive commercial bias and question it. For example, if a speaker did not declare a bias and presents material you perceive as having commercial bias, you can comment at the conclusion of that talk indicating AASLD had no prior knowledge if this bias.
  • In addition, you should be prepared to stop audience members from presenting commercial material.
  • What to do when attendees stay too long at the microphone: 
    • On some occasions, attendees may prolong their stay at the microphone during Q&A. Please attempt to move them along by thanking them for their question(s) and noting you would like to give other attendees a chance to ask questions. Suggest they continue the discussion with the speaker at the end of the session.

Be sure to remind attendees:

  • Encourage attendees to fill in the empty seats
  • Remind attendees to turn off cell phones and electronic devices
  • Announce where all the exits are in the room
  • Continuing education opportunities are available
    • If you haven’t done already, download The Liver Meeting® app or visit TLMdX platform to view abstracts, posters, and captured content
    • Select sessions will offer MOC points and will be available on TLMdX for viewing after the meeting. Information on claiming MOC points is also available through the meeting app, on TLMdX or you can visit any kiosk at one of our Continuing Education/Certificate Stations in Registration

During the Question-and-Answer Interval:

  • Allow the audience enough time to formulate questions.
  • Always ask one question at a time

Just as you have spent time carefully introducing the session and setting it up for success, you also need to bring it to its final conclusion.

  • Move to the front of the room and signal the end of the session, such as, "And that concludes the session on [topic here]". Thank all participants (especially if they all stayed on time!) as well as your audience for their attention.